#Microsoft word form fields formatting update#
If you choose to apply your changes to the entire database, the Update Properties dialog box appears and displays the forms and other objects that will inherit the new format. In this case, Field Name is the name of your Text field. To apply your changes throughout the database, click the smart tag, and then click Update Format everywhere is used. In the Field Properties section, select the General tab, click the cell next to the Format box and enter the specific characters based on your formatting needs.Īfter you enter a format, the Property Update Options button appears and lets you apply the format to any other table fields and form controls that would logically inherit it. In the upper section of the design grid, select the Date/Time field you want to format. To enhance plain text in a Long Text Data Type, see Add a rich text field. To control the format in which data is entered, see Control data entry formats with input masks.
You can use the Format function to return one value for a zero-length string and another for a Null value The symbol in the first section causes the text from the field to be displayed and the second section causes the word "None" to appear when there is a zero-length string or Null value in the field. Each section contains the format specification for different data in a field.įormat for fields with zero-length strings and Null values.įor example, if you have a text boxcontrol in which you want the word "None" to appear when there is no string in the field, you could type the custom format as the control's Format property setting. For example, if you use a form to collect credit card numbers, and you store those numbers without spaces, you can use a custom format to add the appropriate spaces to make the credit card numbers easier to read.Ĭustom formats for Text fields can have up to two sections. Typically, you apply custom formats to Short Text and Long Text data types to make the table data easier to read. If you don't specify a format, Access left aligns all text in datasheets. The Long Text data type has both custom and Rich Text formatting. The Short Text data type has only custom formats. The Short Text and Long Text (also called Memo) data types do not have predefined formats. Formatting only changes how the data is displayed and does not affect how the data is stored or how users enter data.
When you apply a format to a table field, that same format is automatically applied to any form or report control that you subsequently bind to that table field.
With text formatting you have two choices: keep the default formats or create a custom format. Short Text and Long Text fields (also called Memo) are perhaps the most commonly used Data Types. Access for Microsoft 365 Access 2021 Access 2019 Access 2016 Access 2013 Access 2010 Access 2007 More.
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